HubSpot Microsoft Teams Integration
Get HubSpot notifications in Microsoft Teams. Alert your sales team instantly when deals move, leads come in, or data needs attention.
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Quick Answer
To connect HubSpot to Microsoft Teams, you can use the native HubSpot integration (limited features), Zapier (polling-based), or Pyko (real-time with one-click CRM actions). For sales teams needing instant lead alerts and the ability to update HubSpot from Teams, Pyko is the most feature-rich option.
Why Connect HubSpot to Microsoft Teams?
Microsoft Teams daily active users
of buyers choose the first responder
saved per week with CRM automation
If your company uses HubSpot CRM and Microsoft Teams, you need these systems talking to each other. Otherwise, your sales reps are constantly switching between apps, missing critical updates, and losing deals to faster competitors.
Compare Your Options
Three ways to connect HubSpot to Microsoft Teams.
| Feature | Native HubSpot | Zapier | Pyko |
|---|---|---|---|
| Setup Time | 10-15 min | 10-15 min | 5 min |
| Alert Speed | Near real-time | 1-15 min polling | 5 min polling* |
| Custom Deal Alerts | Limited | Yes | Yes |
| Lead Routing | No | Basic | Yes (Dynamic) |
| Update HubSpot from Teams | No | No | Yes |
| Data Quality Alerts | No | No | Yes |
| Custom Objects | No | Limited | Yes |
| Best For | Basic notifications | Simple automation | Sales teams |
*HubSpot API uses polling; Pyko checks every 5 minutes via HubSpot Search API
Option 1: Native HubSpot-Teams Integration
How to Set Up
- 1 Go to HubSpot Settings > Integrations > Connected Apps
- 2 Search for Microsoft Teams and click Install
- 3 Choose "Full Install" (requires Microsoft admin) or "Limited Install"
- 4 Authenticate with your Microsoft account
- 5 Configure notification settings in HubSpot
Pros
- Free with HubSpot
- Official HubSpot support
- Teams meeting links in HubSpot
Cons
- Very limited notification types
- No custom deal stage alerts
- Can't update HubSpot from Teams
Option 2: Zapier
How to Set Up
- 1 Create a Zapier account and connect HubSpot
- 2 Connect your Microsoft Teams account
- 3 Create a Zap with HubSpot trigger (New Deal, New Contact, etc.)
- 4 Add Microsoft Teams action (Send Channel Message)
- 5 Map HubSpot fields to your message template
Pros
- Easy to set up
- More trigger options than native
- Connects to 6,000+ apps
Cons
- Polling delays (1-15 minutes)
- One-way only (no CRM updates)
- Task-based pricing adds up
Option 3: Pyko
The only HubSpot-Teams integration built specifically for sales teams.
How to Set Up (5 minutes)
- 1 Start free trial and connect Microsoft Teams
- 2 Connect HubSpot with one-click OAuth
- 3 Choose from 10+ HubSpot templates (or build custom)
- 4 Select your Teams channel or enable DM routing
- 5 Done! Alerts start flowing automatically
Rich Adaptive Cards
Beautiful Teams messages with all deal details, not plain text.
One-Click Actions
Update deal stage, add notes, or create tasks without leaving Teams.
Smart Routing
Route alerts based on deal owner, territory, or any HubSpot field.
No credit card required
What Can You Do With HubSpot + Teams?
New Lead Alerts
Get notified instantly when new leads come in from your website, ads, or integrations. Route to the right rep based on territory or lead source.
Deal Stage Changes
Alert the team when deals move forward (or backward). Celebrate wins and catch at-risk deals before they slip.
High-Value Deal Tracking
Get special alerts for deals above a certain amount. Keep leadership informed on your biggest opportunities.
Data Quality Alerts
Automatically detect stale deals, missing fields, and outdated close dates. Fix issues before they hurt your forecast.
Frequently Asked Questions
Does HubSpot have a native Microsoft Teams integration?
Yes, HubSpot offers a native Teams integration, but it has limited features. It's mainly for meeting links and basic notifications. For custom deal alerts and CRM actions, you'll need Zapier or Pyko.
Can I get HubSpot deal alerts in Microsoft Teams?
Yes. With Pyko, you can create custom alerts for any HubSpot event: new deals, stage changes, property updates, and more. Each alert includes full deal details and action buttons.
Can I update HubSpot records from Microsoft Teams?
With Pyko, yes. You can update deal stages, add notes, push close dates, and create tasks directly from Teams. The native HubSpot integration and Zapier don't support this.
How fast are HubSpot notifications?
HubSpot's API doesn't support real-time webhooks like Salesforce. Pyko polls HubSpot every 5 minutes using the Search API. For most sales workflows, this is fast enough to catch updates promptly.
Does Pyko work with HubSpot custom properties?
Yes. Pyko automatically detects all your HubSpot properties, including custom ones. You can use them in filters, messages, and routing rules.
Can I use Pyko with both Slack and Teams?
Yes. Pyko supports both Slack and Microsoft Teams. You can even send some alerts to Slack and others to Teams based on your team structure.